Terms and conditions

Agreement for the use of the iaiafit app · Last updated: 26 October 2026

1. Definitions and trader identification

• "App": the website iaiafit.com and the web app at iaiafit.com/app, including the version installed on your phone's home screen (PWA);
• "Operator" (or "we"): Pop Calin Bogdan PFA (Romanian sole trader), registered office in Cluj-Napoca, str. Porumbeilor nr. 25, Cluj County, Romania, tax ID (CUI) RO45081269, Trade Register no. F12/2272/2021, email [email protected];
• "User" (or "you"): the natural person aged at least 18 who creates an account and uses the App;
• "AI Answer": any content generated automatically by an artificial intelligence system in the App: the assistant's messages, entries the assistant makes in your journal, day and period summaries, calorie and nutrient estimates, tips after logging, answers to questions;
• "Account": the User's personal space, with their profile and journal.

2. Legal framework

These terms are governed by Romanian law, in particular the Civil Code, Law no. 365/2002 on electronic commerce, Government Emergency Ordinance (OUG) no. 34/2014 on consumer rights, Government Ordinance (OG) no. 21/1992 on consumer protection, Regulation (EU) 2016/679 (GDPR), Law no. 190/2018, Law no. 506/2004 and, to the extent applicable, OUG no. 141/2021 on contracts for the supply of digital content and digital services. The processing of personal data is described in the Privacy policy, and cookies in the Cookie policy.

3. Subject of the agreement

The Operator provides the User, currently free of charge, with a fitness journal in which they can:

• log meals, workouts, weight, waist, sleep and steps;
• import data from Apple Health by uploading the export file;
• use an AI assistant that logs from text, voice or photos, writes summaries with calorie and nutrient estimates, gives short tips and answers questions about the journal.

Use of the AI features is subject to daily and monthly limits, to keep costs under control. The Operator may choose the AI model used and may switch to a cheaper model after a certain monthly cost threshold, which may change the quality of the answers. The Operator may improve, change, add or withdraw features of the App; significant changes that affect you will be announced in advance.

If we ever introduce paid features, we will inform you in advance about the price and conditions, and nothing will become paid without your express agreement.

4. Entering into the agreement

• The agreement is concluded electronically when you first sign in to the App: you enter your email address, receive a 6-digit code (valid for 15 minutes), enter it, then tick the consent boxes (see section 7). Your account is created at that moment.
• Before the code is sent you can check and correct your email address; you can correct your profile and journal data in the App at any time.
• The agreement is available in Romanian and English. The version of the terms in force is always published at this address, and you can save or print it at any time.

5. AI-generated answers

Transparency. When you use the assistant, you are interacting with an artificial intelligence system, not a human. AI Answers are generated automatically by models from a third-party provider (currently Anthropic's Claude models).

By using the AI features, you understand and accept that:

• an AI Answer is generated automatically, without being checked or validated by a specialist or by the Operator;
• an AI Answer is for information and guidance only and does NOT constitute medical, nutritional, dietary or training advice;
• estimates of calories, macronutrients, portions or values read from photos or found through web searches are approximate and may be wrong;
• an AI Answer may contain errors, omissions, or information that is incomplete, out of date or not suited to your situation;
• it is your responsibility to check what the assistant has logged in your journal and to correct it where necessary;
• the assistant has safety limits (it does not recommend medication and does not make diagnoses), but these do not guarantee that every answer is right for you.

AI Answers are provided "as is", without any warranty as to their accuracy, completeness, timeliness or fitness for a particular purpose. To the maximum extent permitted by law, the Operator is not liable for decisions you make based on AI Answers or for their consequences (see also section 11).

6. Purpose of the app, health and safety

• Intended purpose. The App is intended solely for keeping a personal journal and for general wellness: logging and tracking nutrition, physical activity, weight and sleep. It is not intended to diagnose, prevent, monitor, treat or alleviate any disease or condition, and it is not a medical device within the meaning of Regulation (EU) 2017/745.
• The App does not make diagnoses, does not recommend medication or treatment, and is not intended for people with conditions that require medical or nutritional supervision (for example diabetes, eating disorders, heart or kidney disease) without their doctor's approval.
• Before starting a diet, a weight-loss or training programme, or taking supplements, especially if you have an illness, are pregnant, are breastfeeding or take medication, consult a doctor.
• If you feel unwell during a workout or have worrying symptoms, stop and seek medical help. In an emergency, call 112.
• Targets calculated by the App (calories, protein, steps, sleep) are general estimates, not personalised professional recommendations.

7. User account

• Your account is created the first time you sign in, with an email address confirmed by a code or, once this option is available, with a Google or Facebook account. After that you can add passkeys to sign in more easily.
• The first time you sign in, you tick two boxes: (1) that you are at least 18 and accept these terms and the Privacy policy; (2) your explicit consent to the processing of your health data, without which the journal and AI features cannot work.
• The App may only be used by people aged 18 or over.
• Your account is personal. You are responsible for access to the email address and devices you use to sign in. If you suspect someone else has accessed your account, sign out on all devices and let us know immediately.
• You can delete your account and all your data at any time, under Profile → Delete account and data.

8. User obligations

• to use the App only for personal, non-commercial and lawful purposes;
• not to try to bypass usage limits or security measures, access other people's accounts or data, overload the servers or access the App by unauthorised automated means;
• not to use the assistant for purposes other than the journal and not to try to make it generate illegal or harmful content;
• not to upload content that is illegal, offensive or belongs to others without the right to do so;
• not to enter personal data of other people, in particular photos showing other people or data about their health;
• to provide accurate data about themselves, to the extent they want targets and estimates to be relevant.

9. Operator obligations

• to make reasonable efforts to keep the App working and secure;
• to protect your data as described in the Privacy policy;
• to inform you in advance about significant changes to the service or the terms;
• to respond to requests and complaints within the time limits below.

As a free service, the App is provided "as is" and "as available". There may be interruptions for maintenance, updates or technical reasons, including issues at our providers; we make reasonable efforts to minimise them.

10. Account suspension

The Operator may restrict, suspend or close an account if it is used abusively, fraudulently or in breach of these terms or the law, or if this is necessary for the security of the App or other users. Where possible and not contrary to the purpose of the measure, we will notify you by email in advance, with the reason, and you can contest the decision at [email protected].

11. Limitation of liability

11.1. Exclusions

To the maximum extent permitted by law, the Operator is not liable for:

• the content, accuracy or completeness of AI Answers (see section 5);
• decisions made by the User based on information in the App, including about nutrition, training, weight or health, and their consequences;
• indirect damage, such as loss of profit, opportunity or time;
• loss of data caused by the User (for example by deleting the account) or by events beyond the Operator's reasonable control;
• service interruptions caused by third-party providers, force majeure or fortuitous events;
• features of your browser or device (for example speech recognition) and third-party services you use under their own terms.

11.2. Limits

• To the maximum extent permitted by law, the Operator's total liability to the User is limited to the amounts paid by the User for the App in the last 12 months (the App is currently free).
• We do not guarantee that the App will meet all your expectations or that you will achieve a particular result (for example a certain weight).
• What is not limited. Nothing in these terms excludes or limits the Operator's liability for damage caused intentionally or through gross negligence, for injury to life, body or health caused by its fault, for breach of data protection obligations, or any other liability that cannot be excluded or limited under the law. Your mandatory consumer rights remain unaffected.

11.3. Force majeure

Neither party is liable for failing to perform its obligations due to force majeure or fortuitous events, as defined by the Romanian Civil Code.

12. Intellectual property and your content

• The App, its design, texts, logo, the iaiafit name and the code belong to the Operator or are used with permission. You receive a personal, non-exclusive, non-transferable and revocable right to use the App in accordance with these terms.
• The data and content you enter remain yours. You only give us the right to store and process them as needed to provide the service, as described in the Privacy policy.
• You may freely use the AI Answers you receive for personal purposes.

13. Termination

• You can terminate the agreement at any time, free of charge and without giving a reason, by deleting your account in the App or by emailing us from your account email address. As the service is free, there are no amounts to refund.
• The Operator may terminate the agreement in the cases in section 10 or if it decides to close the service. In the latter case we will notify you at least 30 days in advance, so you can request a copy of your data.
• On termination, your data is deleted as described in the Privacy policy.

14. Complaints and dispute resolution

• Send complaints to [email protected]; we reply within 15 working days at most. For requests about personal data, the time limit is one month, under the GDPR.
• If you are a consumer, you can also contact the Romanian National Authority for Consumer Protection (ANPC, anpc.ro) or an alternative dispute resolution (ADR) entity, under OG no. 38/2015; the list of ADR entities is available on the ANPC website.
• For personal data, you can contact ANSPDCP (www.dataprotection.ro).
• We first try to resolve any disagreement amicably. Disputes not resolved in this way fall under the jurisdiction of the Romanian courts. If you are a consumer, you may also bring proceedings in the courts where you live, and the choice of Romanian law does not deprive you of the protection of the mandatory rules of the country where you live.

15. Changes to the terms

The Operator may change these terms, for example when the law or the App's features change. Significant changes take effect 30 days after we notify you in the App or by email; minor changes (for example corrections or clarifications) apply from publication. If you do not agree with the new terms, you can delete your account before they take effect, at no cost; if you keep using the App after that date, the new terms apply.

16. Final provisions

These terms, together with the Privacy policy and the Cookie policy, form the entire agreement between you and the Operator regarding the App. If a provision is found to be invalid, the others remain in force. If we do not exercise a right at a given time, this does not mean we waive it. In case of discrepancy between the Romanian and English versions, the Romanian version prevails.

17. Contact details